Privacy Policy

Foundation Football Limited

NZBN: 9429053726223

Last updated: 16 June 2026

1. Who We Are

Foundation Football Limited (“we”, “us”, “our”) operates after school coaching programmes in New Zealand. We are committed to protecting the privacy of the children and families who participate in our programmes, in accordance with the New Zealand Privacy Act 2020.

For any privacy-related questions, please contact us at:

• Email: info@foundationfootballnz.com

• Website: foundationfootballnz.com

2. What Information We Collect

When you register a child for one of our programmes, we collect the following personal information:

• Child’s full name

• Child’s school and year group

• Parent or guardian name

• Parent or guardian email address

• Parent or guardian phone number

• Emergency contact details

• Any relevant medical information or additional notes provided by the parent or guardian

We also record session attendance data, including the times at which your child signed in and out of each session.

3. Why We Collect This Information

We collect and use this information solely for the following purposes:

• To manage your child’s enrolment in our programme

• To record and track session attendance for health and safety purposes

• To contact you in the event of an emergency

• To ensure our coaches are aware of any medical needs relevant to your child’s participation

• To meet our legal obligations as a programme operator

4. Where Your Data Is Stored

Your personal information is stored securely in Google Workspace, a cloud-based service provided by Google LLC. Google Workspace is used by schools and organisations worldwide and meets international data security standards including ISO 27001 certification.

Data is accessed only through our secure staff portal, which requires a unique access code. All data is transmitted over encrypted HTTPS connections.

We do not use any other third-party services to store personal information.

5. Who Can Access Your Information

Access to your personal information is strictly limited to:

• Foundation Football Limited directors and administrators

• Authorised coaches who require access to manage sessions and attendance

We do not sell, share, or disclose your personal information to any third parties, except where required by law.

6. How Long We Keep Your Information

We retain your personal information only for as long as your child is enrolled in our programme. When a child leaves the programme, their personal information and attendance records will be deleted from our systems within 30 days.

You may request deletion of your information at any time by contacting us (see Section 8).

7. Your Rights

Under the New Zealand Privacy Act 2020, you have the right to:

• Ask us what personal information we hold about you or your child

• Request correction of any information that is inaccurate or incomplete

• Request that we delete your information

• Make a complaint to the Office of the Privacy Commissioner if you believe your privacy rights have been breached

To exercise any of these rights, please contact us using the details in Section 8.

8. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:

• Foundation Football Limited

• NZBN: 9429053726223